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Executive Assistant/Office Manager

Job Description The Executive Assistant/Office Manager will be responsible for the administrative and organizational management of the office and CEO. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, will be exceedingly well organized and flexible, and will enjoy the administrative challenges of supporting a small office of diverse people.
  • Handle calendar, travel arrangements and all administrative requests of CEO
  • Manage office operations, employee key cards, greet/provide entry and general support to visitors
  • Communicate with property/building management/maintenance to ensure office safety
  • Set up and manage vendor & service provider contracts and relationships
  • Correspond with recruiters and candidates to schedule interviews and assist with job posting and recruitment
  • New hire orientations for Chicago office; I-­-9 forms new hire paper work, e-­-verify
  • Work with Finance to manage the corporate credit card, assist with expense reports
  • Purchase general office supplies, office equipment, furniture, snacks, beverages
  • Organize supply cabinets, storage, kitchen common area and conference rooms in the office on a regular basis
  • Pack and ship packages by FedEx or USPS Receive mail and packages and distribute
  • With the help of the IT department, assist employees with IT matters
  • Schedule meetings, book conference rooms, book reservations; assist with employee travel plans and expense reports
  • Office event and holiday planning, running errands
  • Must be well versed in Microsoft Office Suite (Outlook, Word, Excel, Powerpoint)
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